Meeting Minutes

Board of Directors Meeting Minutes - May

Wednesday, May 9, 2018

Minutes

 

Call to Order: Paul Jones, Chairman

 

Roll Call:  Chelsea Tallo, Executive Director

                          

Eric Dosch                              Present

Paul Jones                               Present

Bruce O’Krepki                    Present

Cassie Ragan                        Present

Sharon Smith                           Present

Pierre Theriot                        Absent

Justin Thornhill                     Present

 

Approval of the financial report from April 2018.

 

Eric Dosch made a motion seconded by Sharon Smith to accept the April financial report as written.

 

Eric Dosch                             Yes

Paul Jones                              Yes

Bruce O’Krepki                    Yes

Cassie Ragan                        Yes

Sharon Smith                           Yes

Pierre Theriot                        Absent

Justin Thornhill                     Yes

 

Motion carried.

 

Old Business:

 

Approval of meeting Minutes from April 11, 2018.

 

Sharon Smith made a motion, seconded by Eric Dosch to accept the Wednesday, April 11, 2018 minutes as written.

 

Eric Dosch                              Yes

Paul Jones                               Yes

Bruce O’Krepki                    Yes

 

 

 

 

 

 

 

Cassie Regan                        Yes

Sharon Smith                           Yes

Pierre Theriot                        Absent

Justin Thornhill                     Yes

 

Motion carried.

 

New Business:

 

  1. Market Pavilion

    Paul Jones introduced Grant Schlueter and Brennan Black spoke on behalf of Foley and Judell, LLP. He described the business and explained that they handled the vast majority of bonds across the state.  Grant explained that the DDD millage needs to roll forward as soon as possible. In connection with the Market Pavilion project, the DDD is seeking to borrow up to $300,000 to preserve a larger portion of the entity’s General Fund for other ongoing endeavors. The first step in the process is to adopt a preliminary approval resolution adoption. The board was presented with the paperwork. The DDD would need a motion from the DDD Board as well as city council approval. Possible time frames were discussed.  Eric Dosch asked about the 5% interest rate and the flexibility there. Grant stated that the borrowing cannot surpass beyond March 1, 2024. Paul Jones asked for clarification of the millage renewal. Grant stated that the DDD could begin bringing the millage to vote as early as this year, and he further explained the process, clarifying the protocol if the millage vote does not pass. The board intends on having the bond paid back within 5 years, before the millage expires. Grant spoke briefly about the payment to the firm.

     

Cassie Regan made a motion to give preliminary approval to the issuance of not exceeding Three Hundred Thousand Dollars ($300,000) of Limited Tax Certificates, in one or more series, of Hammond Downtown Development District; providing certain terms of said Certificates; making application to the State Bond Commission for approval of said Certificates; and providing for other matters in connection therewith.. Justin Thornhill seconded.

 

Eric Dosch                              Yes

Paul Jones                               Yes

Bruce O’Krepki                    Yes

Cassie Regan                        Yes

Sharon Smith                           Yes

Pierre Theriot                        Absent

Justin Thornhill                     Yes

 

Motion carried.

 

 

 

 

 

 

 

 

  1. Budget

    Chelsea Tallo briefed the board on the budget. She explained that the millage was based on the increase that will take place in June. Chelsea stated that the budget is flexible, as the DDD has the power to move funds around without approval from the City Council. Eric Dosch asked about the debt repayment line item. Insurance payments were discussed. Cassie Ragan asked about the expenses the DDD may incur when moving the Farmers Market during construction. Possible expenses, like signage, were discussed. The newest line item added was for the Master Plan renewal.

     

    Paul Jones made a motion the DDD approve the 2018-19 budget as present. This was seconded by Eric Dosch.

     

    Eric Dosch                          Yes

    Paul Jones                         Yes

    Bruce O’Krepki                            Yes

    Cassie Ragan                    Yes

    Sharon Smith                    Yes

    Pierre Theriot                    Absent

    Justin Thornhill                Yes

     

    Motion carried.

     

  2. Landscaping Project

    Roy Dufreche briefed the board on the proposed landscaping project, specifically the project’s first phase. Prices were presented. The low base bid was from Gold Leaf LLC who priced the labor of replace 39 missing trees in the downtown core area at $12,530. This price includes the trees, planting, and one year maintenance and warranty. Roy will be overseeing the project. Justin Thornhill asked what trees will be planted. The replacement trees will match the ones that are missing or dying. The design committee recommends that the Board accept the bid of $12,530. Justin Thornhill presented the idea of utilizing the proposed funding for other beautification projects. Cassie Ragan spoke to the importance of the project. Jeffrey Smith also spoke from the public to the importance of following the Master Plan. Roy spoke about the third bid of $13,600 to include tree guards to certain trees. Cassie Regan requested creating another package to include the guards as well as a possible solution to the problems incurred on E. Thomas Street.

     

    Paul Jones made a motion to accept the base bid of $12,530 to complete the first phase of the landscaping project. Cassie Ragan seconded.

     

    Eric Dosch                          Yes

    Paul Jones                         Yes

    Bruce O’Krepki                            Yes

    Cassie Ragan                    Yes

    Sharon Smith                    Yes

    Pierre Theriot                    Absent

    Justin Thornhill                No

     

     

     

     

    Motion carried.

     

  3. W. Morris Parking Project

    Paul Jones briefed the Broad on the project. The city is interested in placing parking spots where trees had previously been removed. The design committee and city representatives recently met to review project plans. Upon review, a drainage issue was discovered. The sidewalk will need to be replaced to remedy the problem. The City of Hammond has approached the DDD about assisting in the cost of the sidewalk improvements. These improvements are an estimates $83,000. Paul Jones noted that in the past, the precedent that has been set that the DDD has paid for a third of new construction projects, along with the city and new business owners. Because this is not new project, the Board is tasked with discussing what portion of the sidewalk renovation would be paid for by the DDD. Jeffery Smith spoke on behalf of the DDD Design Committee, stating that the Design Committee has set a standard of aesthetic features that they would like to see included in future sidewalk projects to create consistency Downtown. Lacy Landrum spoke on behalf of the City of Hammond. She briefed the board further about the project and noted that the city is already in the bid process and has made an addendum to the bid package to include a portion sidewalk renovation. Cassie Ragan asked if the DDD would be tasked with paying for future sidewalk improvements that are on the horizon. Lacy Landrum stated that these would be absorbed by the city. It was noted that the Board would utilize the current fiscal year’s general fund to pay if the DDD moved forward with this project. Contributing $30,000 was discussed. Bids will be in on the 18th of May, and these numbers would provide more insight.

     

    Paul Jones made a motion that the Hammond Downtown Development District approve $30,000 to contribute to the W. Morris parking project. Sharon Smith seconded.

     

    Eric Dosch                          Yes

    Paul Jones                         Yes

    Bruce O’Krepki                            Yes

    Cassie Ragan                    Yes

    Sharon Smith                    Yes

    Pierre Theriot                    Absent

    Justin Thornhill                Yes

     

    Motion carried.

     

  4. Report: Design Committee

           Chelsea Tallo briefed the committee on the bike rack competition. Winner, Cheria Scaffidi,             has been a great resource in moving the project forward. The Pavillion was briefly discussed.             

    Other Agenda items from the most recent meeting, like landscaping and the W. Morris Parking project were discussed in the current Board meeting.

     

  5. Report: Merchant Committee

          Cassie Ragan briefed the board on the latest happenings within the merchant committee. The    BBQ challenge, committee goals, SLU orientation, and DDD Merchandise were discussed at

           the latest meeting.

     

     

     

     

     

     

  6. Report: Promotions Committee

    Chelsea Tallo briefed the Board on the introductory meeting that took place on April 25th. Another meeting to begin creating concrete plans for Hot August Night would be scheduled within a few weeks.

     

  7. Report: Hammond Farmers Market Committee

    Olivia presented the Hammond Farmers Market committee report. Minutes included information concerning animal sale guidelines, goals, cooking demos, SNAP/EBT implementation, and creating a Hammond Eat Local Challenge. A special meeting was scheduled to discussed inclement weather protocol for April 19th.  

     

  8. Director’s Report 

    Chelsea Tallo presented her directors report. The latest Downtowner issue was presented. Nonprofit status was touched on. Chelsea, Olivia, Pierre, and Andre Coudrain met about the pros and cons. Orientation, the Mainstreet quarterly meeting, GAMSA, rebranding, and the new intern, Bre’zall Warren, were discussed.

     

  9. Public comment

                       Paul Jones spoke highly of the progress that the DDD has made since 2015.

     

     

    -Adjournment 

     

                                                                                  Chelsea A. Tallo, DDD Executive Director

    Hammond Downtown Development District Authority

    #2 West Thomas Street, Hammond, LA 70401  

                                                                                                            985-277-5681       

     

     

     

    In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Chelsea Tallo at 985- 277-5681 describing the assistance that is necessary.

     

     

     

     

Previous Article Board of Directors Meeting Minutes - April
Next Article Promotion Committee Minute Meetings
Print

x